Everything your community runs on, in one place
Bina Board brings the money, the operations and the community life of a residential building onto one platform: a management portal for the union, a self-service portal and mobile app for every resident, and a portal for your vendors.
Four areas, one record
Money
Bills, payments, receipts, expenses, payroll and real double-entry books.
Operations
Tickets, amenity bookings, visitors, staff rosters, assets and the community calendar.
Community
Bulletins, notifications and a resident marketplace with private messaging.
Governance
Proposals, resident voting, certified resolutions and published meeting minutes.
Billing and collections that run themselves
Set up your maintenance fees once. Bina Board generates every apartment's bill on your schedule, keeps every payment on record, and shows residents exactly what they owe and why.
- Monthly bills per apartment, with VAT and late fees added automatically
- Residents report a bank transfer or cash payment with a photo of the slip; the union verifies it in one queue
- Every payment gets a gap-free receipt number and a branded receipt PDF
- Monthly statements published to every apartment automatically
- An aging report that shows who is behind and for how long
- Expenses, staff payroll and vendor invoices in the same books
Real double-entry books under every number
Every bill, payment, expense and salary posts to a proper general ledger on its own. Nothing is ever edited or deleted: a mistake is corrected with a reversing entry, so the history always adds up.
- A standard chart of accounts, set up in your language
- Trial balance, income statement and cash position, with PDF export
- Yearly budgets with a budget-versus-actual report
- 1C-compatible ledger export and Mollak-style service-charge export
Complaints tracked from first report to confirmed fix
Residents raise a ticket with photos from the app or the web. The union assigns it, follows it against a deadline, and the resident confirms the fix and rates it.
- Assign to your own staff, a registered vendor or an outside contractor
- Deadline tracking that flags overdue tickets
- Internal notes for the union, progress updates for the resident
- Vendors update their tickets from their own portal
Pool, gym and hall bookings without the double-bookings
Residents see live availability and book a slot in seconds. You set the opening hours, capacity, monthly quotas, fees and whether bookings need approval.
- Day and month calendars that the union, residents and the app all share
- Booking fees with payment verification, posted straight to the books
- Blackout periods for maintenance
- Resident ratings and reviews after each visit
Visitors
Residents pre-register guests and deliveries; the front desk keeps a gate log with check-in and check-out.
Staff and rosters
A staff register, monthly payroll, and a weekly shift roster with attendance.
Assets
Lifts, generators, pumps and other equipment on record, with manuals, warranties and service contracts attached.
Community calendar
Events with RSVPs, outages and incidents, maintenance visits and voting deadlines in one agenda.
Vendors
A vendor registry with contracts on file, a portal for each vendor, and invoice approval before payment.
Blocks and apartments
Your building structure and the full occupancy history of every unit, kept forever.
Notices people actually see
Post a notice to the whole building or one block, schedule it ahead, pin what matters, and see what share of residents have read it.
- Notice, urgent, event, maintenance and financial categories
- Read reach for every bulletin
- A notification centre for every resident, plus email
- Optional comments, moderated by the union
A marketplace for neighbours
Residents buy and sell within their community and message each other in the app, without ever sharing a phone number. Sellers can also list on the country-wide marketplace that spans every community on Bina Board.
- Up to eight photos per listing
- Private buyer and seller messaging
- Resident reports and union moderation
Decisions the whole building can trust
Put a big expense or a rule change to a vote. Every apartment gets one ballot, quorum and pass thresholds are applied for you, and the result is certified as a numbered resolution with a PDF protocol.
- Voting from any phone or browser
- A tamper-evident record of every ballot
- Large expenses can require a passed resolution
- Meeting agendas and published minutes
Replace the main entrance doors
Resident vote · 1 ballot per apartment · closed
Web, iPhone and Android, in five languages
Residents use the web portal from any browser or the free iOS and Android apps. Everything works in English, Azerbaijani, Russian, Arabic and Urdu, with full right-to-left layouts.
- Each community gets its own web address
- Receipts and statements in the community's own language
- Accessible design that works without JavaScript
See it with your own community in mind
Book a free walkthrough. We'll show you Bina Board set up the way your community already works.